Leadership Endorsement
| Area | Details | Complete |
|---|---|---|
| Discussion | Prepare a meeting paper. Consider using the following headings: – Benefits of a smoke-free workplace – Objectives of smoke-free project – Project plan, including timeline – Recommendation for decision (e.g. position statement, directive, new policy) | |
| Decision | Board and/or leadership team approve recommendation. | |
| Communication | Letter of intention/comms plan for management and staff. | |
| Oversight and Monitoring | New policies; compliance with relevant legislation; approve any resources required; reporting data (numbers and stories) needed for evaluation. |
Communication
| Area | Details | Complete |
|---|---|---|
| Consultation | How do staff and clients feel about a smoke-free project/work place? | |
| Ongoing Communcation | After sending letters of intention to staff and consultation, continue with regular communication before, during and after implementation – workshops, anonymous feedback surveys, reply to concerns with emails to all staff. | |
| Environment | – How many staff smoke? – Do clients smoke? – Where do people smoke on site? – Where do people like to meet up, or would meet if it was a smoke-free area? | |
| Education and training | – Does your organisation need training about how to have brief intervention conversations, nicotine replacement therapy (NRT) products, other resources? – Who would be best to provide this information? Qualified staff, lived experience advocates, other organisations, e.g. Quit Tasmania? | |
| Support | What type of support would people prefer – Human Resources, counsellor or psychologist, Quitline, doctor or other health professional? | |
| Client group | – Consider other factors that may affect your client group – trauma, alcohol and other drugs, mental health, finances, homelessness, other health conditions. – What other supports may be needed? | |
| Before Start Day | Remove smoking accessories, e.g. ashtrays, butt bins. | |
| Start Day | Plan an event to celebrate Start Day of new smoke/vape-free policy or project | |
| After Start Day | Recognition program for successes and learnings. |
Resources
| Area | Details | Complete |
|---|---|---|
| Project team | Appoint a project leader and a team with clear roles and responsibilities for developing, implementing, monitoring, and evaluating a project plan. | |
| Volunteers | Your local community is a great source of support through donations, skilled trades, and volunteers. | |
| Communications | Prepare a Communications Plan – regular communication is key. Here are a few ideas: – Posters about implementation of the policy/project – Make time for staff/client feedback and follow up – Countdown calendar to Start Day – ‘No smoking/vaping’ signs – Maps of any designated smoking area Also see How to write a communications plan. | |
| Policy | – Do you have a smoke-free worksite policy? – Do you need to draft a policy, update it, enforce it, let staff/clients know about it? | |
| Procedure | – Include smoke-free worksite policy in everyday practice, e.g. job advertisements, position descriptions, human resources policies about work breaks, update code of conduct. – Collect data to promote and evaluate the project -think about numbers and stories, including images and video for your website and social media platforms. | |
| Consequences | Think about how you will manage situations of smoking/vaping after introduction of a policy. |